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SAN FRANCISCO HUMAN SERVICES COMMISSION
MINUTES
OCTOBER 27, 2005 REGULAR MEETING
The regular monthly meeting of the Human Services Commission was held on Thursday, October 27, 2005 in the Ronald H. Born Auditorium at 170 Otis Street San Francisco.
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MEMBERS PRESENT |
GEORGE YAMASAKI, JR., President
ANITA MARTINEZ, Vice President
KELLY DEARMAN
PABLO STEWART, M.D.
BRIAN MURPHY
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OTHERS PRESENT |
Trent Rhorer, Executive Director - Department of Human Services
Louise Rainey, Secretary – Human Services Commission
Steve Arcelona, Deputy Director
Phil Arnold, Deputy Director
James Buick, Deputy Director
Jennifer Williams, Deputy City Attorney
Other department staff and interested citizens
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ROLL CALL |
President Yamasaki called the meeting to order at 9:35 a.m., noting the Commission was present.
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AGENDA
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On motion by Vice President Martinez, seconded and carried, the Commission adopted the agenda amended as follows:
1. Item VII H. Lifetime – annotation changed to read VII.HH;
2. Item VII HH. Lifetime – term corrected to read November 1, 2005 through June 30, 2007;
3. Item IX – Adjournment in memory of former Commissioner Marilyn B. Borovoy
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MINUTES |
On motion by Vice President Martinez, seconded and carried, the Commission approved the minutes of the September 22, 2005 Regular Meeting as circulated.
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EMPLOYEES OF THE MONTH |
President Yamasaki announced the selection of Support Services Chief Clerk Noel Panelo as the October 2005 Employee of the Month. The award honors Noel as an outstanding leader and exemplary employee. Noel was presented an engraved desk clock and his name has been engraved on the Employee of the Month Plaque. He graciously accepted with thanks.
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EXECUTIVE DIRECTOR’S REPORT
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Executive Director Trent Rhorer furnished an update re City, State, Federal and program activities.
Mr. Rhorer congratulated Food Stamp Program Manager Leo O’Farrell. Leo has been selected as one of five city-wide winners of the Mayor’s Fiscal Advisory Committee’s Public Managerial Award, the highest honor for public managers. Mayor Newsom will present the award at a luncheon to be held in December.
Mr. Rhorer noted that President Yamasaki will be honored at a fundraiser benefiting the Independent Living Skills Program serving emancipating foster youth. The event will be held Thursday, November 10th at 5:30 p.m. in the South Light Court of the City Hall.
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CONSENT CALENDAR
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On motion by Commissioner Murphy, seconded and carried, the Commission ratified actions taken by the Executive Director since the September 22, 2005 regular meeting in accordance with Commission authorization of June 23, 2005:
A. Submission of requests to encumber funds in the amount of $2,171,849 for purchase of services or supplies;
B. Submission of temporary requisitions DP91590 through TE91591 for possible use in order to fill positions on a temporary basis;
C. Submission of report of 17 Temporary appointments made during the period of 9.10.05 through 10.12.05
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HUMAN SERVICES CARE FUND
QUARTERLY HEARING |
Deputy Director Phil Arnold presented program background and staff recommendation that the Commission adopt findings regarding the revised Fiscal Year 2005-2006 Care Fund savings estimate of $14,065,475 and transmit the information to the Board of Supervisors and the Office of the Controller.
On motion by Commissioner Stewart, seconded and carried, the Commission adopted findings regarding the revised Fiscal Year 2005-2006 Care Fund savings estimate of $14,065,475 and authorized the transmission of the information to the Board of Supervisors and the Office of the Controller.
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STATUS REPORT ON SERVICES REQUEST |
Director of Contracts David Curto presented a status report re the services the department hopes to implement in the near future:
Wages + Program, Wrap Around Services for Foster Care Youth and Peer Parenting Program.
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CaLWIN PROGRAM IMPLEMENTATION |
CalWIN Project Manager Art Wong presented an overview of the CalWIN Program activities in preparation for the CalWIIN implementation Tuesday, November 2nd.
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HAMILTON FAMILY CENTER |
Housing and Homeless Family Programs Manager Cindy Ward presented the request to modify the Hamilton Family Center contract.
On motion by Vice President Martinez, seconded and carried, the Commission granted authorization to modify the contract with
HAMILTON FAMILY CENTER to purchase shelter beds for Hamilton Family Residences, Hamilton Family Emergency Center, and the 150 Otis Street Shelter; during the period of November 1, 2005 through June 30, 2006; in the additional amount of $83,852 for a revised total contract amount not to exceed $3,945.824.
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EPISCOPAL COMMUNITY SERVICES |
Housing and Homeless Family Programs Manager Cindy Ward presented the request to modify the Episcopal Community Services contract.
On motion by Vice President Martinez, seconded and carried, the Commission granted authorization to modify the contract with
EPISCOPAL COMMUNITY SERVICES to complete the Shelter Bed Replacement Project; during the period of November 1, 2005 through June 30, 2006; in the additional amount of $31,000 for a revised total contract amount not to exceed $4,449,751.
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EPISCOPAL COMMUNITY SERVICES |
Housing and Homeless Family Programs Manager Cindy Ward presented the request to modify the Episcopal Community Services contract.
On motion by Commissioner Murphy, seconded and carried, the Commission granted authorization to modify the contract with
EPISCOPAL COMMUNITY SERVICES to provide Inter-Faith Winter Shelter Services; during the period of November 20, 2005 through March 4, 2006; in the additional amount of $98,340 for a revised total contract amount not to exceed $4,548,091.
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LEARNING SERVICES OF NORTHERN CALIFORNIA |
Family and Children’s Services Contract Liaison John Tsutakawa presented the request to enter into a new contract with Learning Services of Northern California.
On motion by Commissioner Murphy, seconded and carried, the Commission granted authorization to enter into a new contract with
LEARNING SERVICES OF NORTHERN CALIFORNIA to provide Foster Care Tutoring; during the period of November 1, 2005 through June 30, 2007; in a total contract amount not to exceed $292,160.
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ALTERNATIVE FAMILY SERVICES, INC. |
Family and Children’s Services Contract Liaison John Tsutakawa presented the request to enter into a new contract with Alternative Family Services, Inc.
On motion by Commissioner Dearman, seconded and carried, the Commission granted authorization to enter into a new contract with
ALTERNATIVE FAMILY SERVICES, INC. for provision of Foster Care Tutoring; during the period of November 1, 2005 through June 30, 2007; in a total contract amount not to exceed $107,840.
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LOW INCOME FAMILIES EMPOWERMENT THROUGH EDUCATION (LIFETIME) |
Program Specialist Pearl Howell presented the request to renew the Low Income Families Empowerment Through Education (LIFETIME) contract.
On motion by Commissioner Dearman, seconded and carried, the Commission granted authorization to renew the contract with
LOW INCOME FAMILIES EMPOWERMENT THROUGH EDUCATION (Lifetime) to provide the CalWORKs Scholar Program, during the period of November 1, 2005 through June 30, 2008; in a total contract amount not to exceed $225,552.
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HOMEBASE, CENTER FOR COMMON CONCERNS |
Deputy Director of Housing Shelagh Little presented the request to enter into a new contract with Homebase, Center for Common Concerns.
On motion by Commissioner Stewart, seconded and carried, the Commission granted authorization to enter into a new contract with
HOMEBASE, CENTER FOR COMMON CONCERNS to provide grant writing and technical assistance in support of the next McKinney-Vento application process; during the period of November 1, 2005 through August 31, 2006; in a total contract amount not to exceed $149,997.
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EXECUTIVE DIRECTOR’S MANAGEMENT PERFORMANCE PLAN – FISCAL YEAR 2005-2006 |
Executive Director Trent Rhorer presented the Executive Director’s Management Performance Plan - Fiscal Year 2005-2006.
On motion by Commissioner Murphy, seconded and carried, the Commission approved the Executive Director’s Management Performance Plan – Fiscal Year 2005-2006. (See Attachment One)
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PUBLIC COMMENT |
President Yamasaki’s call for public comment did not yield a response.
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ADJOURNMENT IN MEMORY OF MARILYN B. BOROVOY |
President Yamasaki adjourned the meeting at 11:20 a.m., in memory of former Commissioner Marilyn B. Borovoy. Mrs. Borovoy was appointed to the Social Services Commission by Mayor Feinstein on January 9, 1985 and served with distinction until January 31, 1989.
Mrs. Borovoy died on October 22, 2005. May she rest in peace.
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Louise Rainey, Commission Secretary
Human Services Commission
ATTACHMENT ONE
OBJECTIVE ONE
PERCENT OF TOTAL: 20%
Goal: Provide Effective Management
Objective: Qualitative assessment considering leadership; inter- and intra- departmental relationships; employee morale, and other related factors; continuing the customer and client friendly atmosphere of the department; the ability to respond to changes in the external environment; and further removing barriers to effective services. (NOTE: This is a required measure under the MEA evaluation)
OBJECTIVE TWO
PERCENT OF TOTAL: 16%
Goal: Fully integrate the Department of Aging and Adult Services (DAAS) under the newly established Human Services Agency to improve service delivery.
Objectives:
(1) Improve coordination and client services across DAAS programs
(2) Improve coordination across DHS and DAAS programs that serve the same client populations
(3) Increase community-based long-term care options for seniors and dependent adults
(4) Continue implementation of the City’s Long Term Care Strategic Plan.
OBJECTIVE THREE
PERCENT OF TOTAL: 16%
Goal: Enhancement of Economic Support and Self-Sufficiency Programs
Objectives:
(1) Open emergency/overflow shelter at 150 Otis Street
(2) Fully implement CalWORKs intake in the Bayview
(3) Open full service One Stop in the Bayview
(4) Integrate the Human Services Agency Workforce Development Division with the City’s First Source Program, the City Build Program, the City’s Workforce Investment Board and Mayor’s Office of Economic and Workforce Development.
(5) Maintain the Food Stamp Error Rate below the federal penalty threshold.
(6) Increase access to SSI advocacy services for CAAP recipients and CalWORKs recipients who reach the five-year time limit.
(7) Augment support and streamline processing for Return to Residency clients
(8) Improve work participation rate among CalWORKs recipients
(9) Successfully implement CalWIN system
(10) Improve accuracy and timeliness of Foster Care payments
(11) Expand the number of supportive housing units under the Care Not Cash program.
(12) Meet state-mandated Medi-Cal performance standards while continuing outreach efforts to maximize the number of eligible families and individuals.
OBJECTIVE FOUR
PERCENT OF TOTAL: 16%
Goal: Improve services to the homeless
Objectives:
(1) Implement initiatives, consistent with the Ten Year Plan to End Homelessness, to assist the chronically homeless
(2) Expand the homeless outreach program to enable the City to respond to chronically homeless on a City-wide basis.
(3) Expand the DHS SRO supportive housing to meet the needs of CAAP clients, seniors and disabled adults, foster youth, and the chronically homeless
(4) Work with the Mayor’s Office of Housing to ensure that new housing brought on line meets the needs of families and individuals who are currently served in our continuum of programs.
(5) Open a One Stop Employment Center for formerly homeless individuals living in supportive housing.
(6) Open an emergency/overflow shelter at 150 Otis Street
(7) Re-engineer the homeless family system to improve shelter programs and maximize permanent housing opportunities.
OBJECTIVE FIVE
PERCENT OF TOTAL: 16%
Goal: Enhancement of Family and Children's Services/Child Welfare Services (CWS)
Objectives:
(1) Implement reforms as dictated by the Child Welfare Services Redesign and as identified in the AB 636 Self-Improvement Plan; including, differential response and a utilization of a standardized risk assessment tool.
(2) Implement initiatives to reduce the disproportionate number of African American children in foster care.
(3) Meet AB 636 performance standards.
(4) Increase accountability throughout the division through the systematic use of “Safe Measures” and performance evaluations.
(5) Implement comprehensive wrap-around program to reduce out of home placement, increase family reunification, and to place children at lower levels of care.
(6) Comply with State Assembly Bill 1695 relative approval requirements
(7) Develop comprehensive services for foster youth to include housing, education and training, and health care access.
(8) Implement initiatives to increase permanency among foster youth currently in long-term out of home placement.
OBJECTIVE SIX
PERCENT OF TOTAL: 16%
Goal: Improve administrative capacity of the department
Objectives:
(1) Safeguard the integrity of DHS programs by developing a dynamic, flexible investigative capability to respond to multiple departmental needs.
(2) Continue to strengthen the Finance and Planning division operations by increasing accountability department- and city-wide; improving communications between Finance and Policy and other DHS programs; and by improving ability to influence fiscal decisions at the state and local levels.
(3) Implement the recommendations of the Non-Profit Contracting Task Force.
(4) Protect the health, safety and comfort of employees at all sites and to ensure safe, healthy and well maintained work sites.
(5) Oversee planning and implementation for information system changes and enhancements to ensure that information systems meet our business needs.
Successfully implement the CalWIN system.
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