SAN FRANCISCO HUMAN SERVICES COMMISSION

M I N U T E S

August 28, 2003 Regular Meeting

The regular monthly meeting of the Human Services Commission was held on Thursday, August 28, 2003, in the Ronald H. Born Auditorium at 170 Otis Street, San Francisco.

MEMBERS PRESENT	CLEMETINE CLARKE, President BRIAN GAINES, Vice President ANITA MARTINEZ JANE MORRISON GEORGE YAMASAKI, JR.
OTHERS PRESENT	Trent Rhorer, Executive Director - Department of Human Services Louise Rainey, Secretary - Human Services Commission Janice Anderson-Santos, Deputy Director James Buick, Deputy Director Sally Kipper, Deputy Director Jennifer Williams, Deputy City Attorney Other department staff and interested citizens
ROLL CALL	President Clarke called the meeting to order at 9:30 a.m., noting that all the Commission was present.
AGENDA	On motion by Commissioner Morrison, seconded and carried, the Commission adopted the amended as posted.
MINUTES	On motion by Commissioner Yamasaki, seconded and carried, the Commission approved the minutes of the July 24, 2003 Regular Meeting as circulated.
EMPLOYEE OF THE MONTH	President Clarke presented the August 2003 Employee of the Month Award to the Department's Engineering Staff: Ernesto Santa Maria, Albert Broohm, Jose Escobas, Virgilio Nadonza. They were commended for their hard work, commitment and outstanding response in addressing facility issues at DHS, expecially in view of the staff changes and shortages experienced over the past year. Ernie, Albert, Jose and Virgilio were presented an engraved desk clock and their names have been engraved on the Employee of the Month plaque. Additionally, The Commission recognized Ernie Santa Maria's distinguished service to the Department over the past 25 years and wished him a long, happy and healthy retirement.
EXECUTIVE DIRECTOR'S REPORT	Executive Director Trent Rhorer updated the Commission re the impact of the local and state budgets.
CONSENT CALENDAR	At Commissioner Martinez' request, Staff agreed to include a one-line description of each contract on the Encumbrance List. On motion by Vice President Gaines, seconded and carried the Commission ratified the actions taken by the Executive Director since the July 24, 2003 regular meeting in accordance with Commission authorization of June 26, 2003: 1. Submission of requests to encumber funds in the amount of $20,521,538 for purchase of services or supplies; 2. Submission of temporary requisitions DP91143 through TE1147 for possible use in order to fill positions on a temporary basis; 3. Submission of report indicating zero temporary appointments made during the period of July 11 through August 11, 2003.
DEPARTMENT OF CHILDREN, YOUTH AND THEIR FAMILIES ALLOCATION PLAN	Cedric Yap, Deputy Director - Department of Children, Youth and Their Families presented an overview of their Allocation Plan. The Commission received a draft of Children's Services Allocation Plan: Public Draft from the Department of Children, Youth and Their Families.
GASTINELL'S SUPPORTIVE HOUSING	Dion Roberts, CalWORKs Housing Program Manager, presented the request to enter into a new contract with Gastinell's Supportive Housing. On motion by Commissioner Martinez, seconded and carried, the Commission granted authorization to enter into a new contract with GASTINELL'S SUPPORTIVE HOUSING for provision of Supportive Housing Initiative Act Grant; during the period of August 1, 2003 through June 30, 2005; in a total contract amount not to exceed $338,070.
HARDER+COMPANY COMMUNITY RESEARCH	John Tsutakawa, Family and Children's Services Contract Liaison, presented the reqwuest to enter into a new contract with Harder+Company Community Research. On motion by Vice President Gaines, seconded and carried, the Commission granted authorization to enter into a new contract with HARDER+COMPANY COMMUNITY RESEARCH to provide consultation services to the Independent Living Skills Program; during the period of August 11, 2003 through October 30, 2003; in a total contract amount not to exceed $17,000.
EXECUTIVE DIRECTOR'S WORK PLAN FOR FISCAL YEAR 2003-2004	On motion by Commissioner Yamasaki, seconded and carried, the Commission approved the Executive Director's Goals for Fiscal Year 2003-2004 as follows: OBJECTIVE ONE PERCENT OF TOTAL: 20% Goal: Provide Effective Management Objective: Qualitative assessment considering leadership; inter- and intra- departmental relationships; employee morale, and other related factors, continuing the customer and client friendly atmosphere of the department and further removing barriers to effective services. OBJECTIVE TWO PERCENT OF TOTAL: 10% Goal: Implementation of DHS Strategic Plan Objectives: (1) Oversee implementation of major departmental and programmatic changes resulting from the Strategic Plan and a process to evaluate the changes. (2) Ensure broad participation among department staff in Strategic Plan implementation process. (3) Oversee revision of Strategic Plan to reflect changes in external environment (economic downturn, fiscal constraints, changes in client needs, etc.) OBJECTIVE THREE PERCENT OF TOTAL: 25% Goal: Enhancement of Economic Support and Self-Sufficiency Programs Objectives: (1) Provide a comprehensive services to families served by DHS through implementation of the Child Welfare Services/CalWORKs Crossover initiative. (2) Implement legislated reforms for homeless recipients of County Adult Assistance Programs (CAAP) (3) Implement Homeless/Employment Services crossover initiative (4) Improve safety and services within our emergency homeless shelter system (5) Develop an emergency/overflow shelter at 150 Otis Street (6) Develop a CalWORKs intake process in DHS neighborhood offices. (7) Open a full service One Stop Center to serve the Bayview-Hunters Point neighborhood. (8) Fully operationalize Electronic Benefits Transfer (EBT) for CalWORKs families. (9) Increase number of restaurants that participate in the Food Stamp Restaurant Program (10) Food Stamp Error Rate will remain below the federal penalty threshold. (11) Increase access to SSI advocacy services for CAAP recipients. (12) Implement Medi-Cal performance standards while continuing outreach efforts to maximize the number of eligible families and individuals. (13) Increase number of individuals served in the In Home Supportive Services Program OBJECTIVE FOUR PERCENT OF TOTAL: 25% Goal: Enhancement of Family and Children's Services/Child Welfare Services Objectives: (1) Implement reforms as dictated by the State Program Improvement Plan (PIP) and CWS Stakeholders Redesign (2) Develop and meet AB 636 performance standards (3) Increase the number of adoptions and the number of licensed foster homes (4) Comply with federal foster care re-determination standards. (5) Comply with AB1695 relative approval requirements (6) Continue implementation of the Family to Family initiative (7) Develop comprehensive services for foster youth to include housing, education and training, and health care access. (8) Fully implement CalWORKs/Family and Children's Services Cross-Over Initiative. (9) Oversee development and re-issuance of Requests for Proposals for the network of Family Resource Centers OBJECTIVE FIVE PERCENT OF TOTAL: 20% Goal: Improve administrative capacity of the department (1) Develop and implement a staff succession plan. (2) Oversee planning and implementation for information system changes and enhancements, including cash EBT process and CalWIN. (3) Improve and augment outcome measures and performance standards for contracted services (4) Improve and augment outcome measures and performance standards for internal DHS programs. (5) Develop increased capacity to apply for grant funds (6) Implement measures to increase program integrity by reducing department exposure to internal and external fraud.
PUBLIC COMMENT	President Clarke's call for public comment did not yield a response.
ADJOURNMENT	President Clarke adjourned the meeting at 11:15 a.m.

Louise Rainey, Commission Secretary

Human Services Commission