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SAN FRANCISCO HUMAN SERVICES COMMISSION
REGULAR MEETING OF THURSDAY, JUNE 24, 2004 AT 9:30 a.m.
Ronald H. Born Auditorium - 170 Otis Street
DISABILITY ACCESS
The Commission's meeting room, Ronald H. Born Auditorium, on the first floor at 170 Otis Street has accessible seating for persons with disabilities (including those using wheelchairs). The closest accessible BART Station is at 16th and Mission Streets. Accessible MUNI Lines are the 14-Mission, 49-Mission/VanNess, 26-Valencia and 9-San Bruno. All the MUNI Metro Lines are accessible. Accessible curb-side parking has been designated at points on the 100 block of Otis Street. To obtain a disability-related modification or accommodation, including auxiliary aids, services or sign language interpreters to participate in the meeting, please contact the Commission Secretary at 557-6431 at least two business days before the meeting to help insure availability. In order to assist the City's efforts to accommodate persons with severe allergies, environmental illnesses multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical-based products. Please help the City accommodate these individuals
TRANSLATION SERVICES
Interpreters for languages other than English are available on request. Please contact the Commission office at 557-6431 at least two business days before a meeting.
KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE
Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils and other agencies of the City and County exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code) or to report a violation of the ordinance, contact Donna Hall with the Sunshine Ordinance Task Force at 554-7724, Fax 554-7854, e-mail: DonnaHall@ci.sf.ca.us, City Hall Room 244, 1 Dr. Carlton B. Goodlett Place, San Francisco, CA 94l02-4689. Copies of the Sunshine Ordinance may be obtained from the Clerk of the Sunshine Task Force ,the San Francisco Public Library and on the City's website at http://www.ci.sf.ca.us/.
LOBBYIST REGISTRATION AND REPORTING REQUIREMENTS
Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by San Francisco Lobbyist Ordinance [SF Campaign & Governmental Conduct Code Section 2.100] to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the San FranciscoEthics Commission at 30 Van Ness Avenue, Suite 3900, SF 94l02, (415) 581-2300; FAX (415) 581-2317; and web site http://www.sfgov.org./ethics/.
SUBMITTING WRITTEN PUBLIC COMMENT TO THE COMMISSION
Persons who are unable to attend the public meeting may submit to the Commission, by the time the proceedings begin, written comments regarding the subject of the meeting. These comments will be made a part of the official public record, and brought to the attention of the Human Services Commission and the Department of Human Services. Written comments should be submitted to the Commission Secretary, Post Office Box 7988, San Francisco, CA 94120..
ORAL PUBLIC COMMENT TO THE COMMISSION
Public comment will be taken on each item being considered by the Commission prior to the Commission's vote.
EXPLANATORY DOCUMENTS RELATED TO AGENDA ITEMS
Copies of explanatory documents are available through the Commission Secretary (415 557-6431) during normal business hours. They can be faxed or mailed to you upon request. They are now also available at the department's web site http://www.ci.sf.ca.us/
SOUND-PRODUCING ELECTRONIC DEVICES PROHIBITED
The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar sound-producing electronic devices.
A G E N D A
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I. |
Roll Call
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President Yamasaki |
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II. |
Adoption of Agenda
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III. |
Adoption of the Minutes of the: A. May 27, 2004 Regular Meeting
B. June 17, 2004 Special Meeting
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IV. |
Presentation of the June 2004 Employee of the Month Award tp the CAAP Benefit Program Development Team
Dariush Kayhan, Joyce Crum, Laura Gerard, Shelagh Little, Scott Walton, Dorothy Enisman, Rosana Soriano, Tom Neill, Patricia Kilkenny, Candace Thomsen, Fred Bentley and Diana Christensen
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V. |
THE EXECUTIVE DIRECTOR'S REPORT
A. State and City legislation and budget reports
B. Proposition N Implementation
C. Family & Children's Services
D. Economic Support and Self-Sufficiency Services
E. Administration and other issues
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Trent Rhorer
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VI. |
CONSENT CALENDAR - Submitted for a single vote without discussion unless a Commissioner so requests in which event the matter to be discussed shall be removed from the consent calendar and considered as a separate item:
A. Requesting ratification of actions taken by the Executive Director since the May 27, 2004 Regular Meeting in accordance with Commission authorization of June 24, 2004:
l. Submission of requests to encumber funds in the amount of $591,044 for purchase of services or supplies;
2. Submission of temporary requisitions TE91223 through TE91235 for possible use in order to fill positions on a temporary basis;
3. Submission of report of three temporary appointments made during the period of 5.14.04 through 6.14.04.
B. Requesting approval of Fiscal Year 2003-2004 Report of Gifts Accepted as per SF Administrative Code Section 10.116.
C. Requesting continuing authorization for actions that may be taken by the Executive Director in Fiscal Year 2004-2005.
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President Yamasaki |
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VII. |
COMMISSION BUSINESS - ACTION ITEMS
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A. Requesting authorization to renew the contract with
MISSION NEIGHBORHOOD HEALTH CENTER for provision of Mission Resource Center; during the period of July 1, 2004 through June 30, 2005; in a total contract amount not to exceed $697,713.
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Joyce Crum |
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B. Requesting authorization to renew the contract with
CHILDREN'S COUNCIL OF SAN FRANCISCO for provision of Special Needs Childcare; during the period of July 1, 2004 through June 30, 2007; in a total contract amount not to exceed $1,392,000.
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Michele Rutherford |
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C. Requesting authorization to enter into a new contract with
MOORE IACOFANO & GOLTSMAN to assist the Department in the development of the Family & Children's Services' System Improvement Plan; during the period of July 1, 2004 through October 31, 2004; in a total contract amount not to exceed $29,160.
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John Tsutakawa |
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D. Requesting authorization to renew the contract with
ECONOMIC OPPORTUNITY COUNCIL for provision of Potrero Hill Family Resource Center; during the period of July 1, 2004 through June 30, 2005; in a total contract amount not to exceed $334,982.
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Robin Love |
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E. Requesting authorization to renew the contract with
INTER CITY FAMILY RESOURCE AND SUPPORT NETWORK for provision of Bayview Family Resource Center; during the period of July 1, 2004 through June 30, 2005; in a total contract amount not to exceed $784,212.
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Robin Love |
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F. Requesting authorization to renew the contract with
URBAN SERVICES YMCA for provision of OMI Family Resource Center; during the period of July 1, 2004 through June 30, 2005; in a total contract amount not to exceed $310,243.
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Robin Love |
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G. Requesting authorization to renew the contract with
ASIAN PERINATAL ADVOCATES for provision of Asian Pacific Islander Family Resource Network; during the period of July 1, 2004 through June 30, 2005; in a total contract amount not to exceed $755,032.
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Robin Love |
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H. Requesting authorization to renew the contract with
INSTITUTO for provision of Chicano Latino Family Resource System; during the period of July 1, 2004 through June 30, 2005; in a total contract amount not to exceed $640,416.
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Robin Love |
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I. Requesting authorization to renew the contract with
SUPPORT FOR FAMILIES for provision of Family Preservation Services for Families with Disabilities; during the period of July 1, 2004 through June 30, 2005; in a total contract amount not to exceed $50,500.
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Robin Love |
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J. Requesting authorization to modify the contract with
CENTRAL CITY HOSPITALITY HOUSE for the provision of Drop-in Services; during the period of July 1, 2004 through September 30, 2004; for the additional amount of $142,290 for a revised total contract amount not to exceed $362,071.
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Laura Gerard |
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K. Requesting authorization to renew the contract with
SAINT VINCENT DE PAUL for provision of Multi Service Center South; during the period of July 1, 2004 through June 30, 2005; in a total contract amount not to exceed $2,187,083.
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Laura Gerard |
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L. Requesting authorization to modify the contract with
EPISCOPAL COMMUNITY SERVICES to add the Hillsdale Hotel to the Single Room Occupancy Housing Program; during the period of July 1, 2004 through June 30, 2005; for the additional amount of $955,905 for a revised total contract amount not to exceed $2,289,888.
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Scott Walton |
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M. Requesting authorization to renew the contract with
EPISCOPAL COMMUNITY SERVICES for provision of Supportive Housing Services at Canon Barcus Community House; during the period of July 1, 2004 through June 30, 2005; in a total contract amount not to exceed $37,000.
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Dion Roberts |
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N. Requesting authorization to enter into contract with
CATHOLIC CHARITIES for provision of Supportive Housing Services at Rita da Cascia's Positive Match Program; during the period of July 1, 2004 through June 30, 2005; in a total contract amount not to exceed $121,500.
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Dion Roberts |
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O. Requesting authorization to renew the contract with
SAN FRANCISCO HOUSING DEVELOPMENT CORPORATION for provision of Supportive Housing Services at Bayview Commons; during the period of July 1, 2004 through June 30, 2005; in a total contract amount not to exceed $81,500.
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Dion Roberts |
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P. Requesting authorization to enter into contract with
LARKIN STREET YOUTH SERVICES for provision of Supportive Housing Services at 864 Ellis Street Apartments; during the period of July 1, 2004 through June 30, 2005; in a total contract amount not to exceed $80,000.
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Dion Roberts |
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Q. Requesting authorization to renew the contract with
BRIDGE HOUSING for provision of Supportive Housing Services at Church Street Apartments; during the period of July 1, 2004 through June 30, 2005; in a total contract amount not to exceed $75,855.
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Dion Roberts |
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R. Requesting authorization to renew the contract with
MISSION HOUSING DEVELOPMENT CORPORATION for provision of Supportive Housing Services at the Rich Sorro Commons; during the period of July 1, 2004 through June 30, 2005; in a total contract amount not to exceed $68,751.
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Dion Roberts |
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S. Requesting authorization to renew the contract with
TENDERLOIN HOUSING CLINIC for provision of CalWORKs Housing Subsidy Program; during the period of July 1, 2004 through June 30, 2005; in a total contract amount not to exceed $392,987.
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Dion Roberts |
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T. Requesting authorization to renew the contract with
EARNED ASSESTS RESOURCE NETWORK for provision of Individual Development Accounts; during the period of July 1, 2004 through June 30, 2006; in a total contract amount not to exceed 369,270.
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Hope Kamimoto |
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U. Requesting authorization to renew the contract with
GOODWILL INDUSTRIES for provision of Community Jobs Program; during the period of July 1, 2004 through June 30, 2005; in a total contract amount not to exceed $643,051.
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Hope Kamimoto |
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V. Requesting authorization to renew the contract with
CALIFONIA STATE DEPARTMENT OF REHABILITATION for provision of Vocational Rehabilitation Services and Training; during the period of July 1, 2004 through June 30, 2007; in a total contract amount not to exceed $273,996.
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Hope Kamimoto |
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W. Requesting authorization to renew the contract with
SITE FOR SORE EYES to provide an Optical Program for PAES Clients; during the period of July 1, 2004 through June 30, 2006; in a total contract amount not to exceed $48,000.
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Tim Singleton |
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X. Requesting authorization to renew the contract with
PRIVATE INDUSTRY COUNCIL for provision of Vocational Training Services; during the period of July 1, 2004 through June 30, 2007; in a total contract amount not to exceed $5,874,816.
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James Whelly |
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Y. Requesting authorization to enter into contract with
BAYAREA LEGAL AID for provision of CalWORKs and PAES Client Advocacy and Supportive Legal Services; during the period of July 1, 2004 through June 30, 2006; in a total contract amount not to exceed $684,492.
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Ellen Gould |
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Z. Requesting authorization to enter into a new contract with
JERRY LEW & ASSOCIATES for provision of Diversity Training; during the period of July 1, 2004 through June 30, 2006; in a total contract amount not to exceed $111,600.
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Magaly Fernandez |
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AA. Requesting authorization to enter into a new permit agreement to enter and use property with
SONNY KOHLER, MARCUS WARGO, MATT COLEMAN, MICHAEL MOORE and JOSHUA HARRIS, as Permittees, in exchange for the provision of Security Services for 850 Broderick; during the period of April 1, 2004 through December 31, 2005; unless otherwise modified by the City of San Francisco.
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Dariush Kayhan |
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BB. Election of Human Services Commission Vice President
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President
Yamasaki |
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VIII. |
PUBLIC COMMENT -- Comments from the public will be received at this time re matters under the jurisdiction of the Commission
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IX. |
ADJOURN |
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Posted 6.18.04
Commission Approvals for June 24, 2004 Agenda
Date Provider ____Amount
6/1/04 Electronic Data Systems 562,044
(Additional encumbrance to fulfill annual contract amount).
6/3/04 Japanese Community Youth Council 29,000
(Modification for graduation activities and program materials)
Total $ 591,044
DATE: June 14, 2004
TO: Louise Rainey
FROM: Personnel
SUBJECT: TEMPORARY REQUISITIONS
************************************************************************************
The following ratification of submission of temporary requisitions were made during the period from 5/14/04 to 6/14/04 for possible use in order to fill positions on a temporary basis.
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Requisition No. |
Effective Date |
Class |
Class Title |
Program |
Comments |
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TE91223 |
6/3/04 |
1053 |
IS Business Analyst-Sr |
ADM/IT |
Replaced Req |
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TE91224 |
6/3/04 |
1062 |
IS Programmer Analyst |
ADM/IT |
Replaced Req |
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TE91225 |
6/3/04 |
1630 |
Account Clerk |
ADM/F&P |
Replaced Req |
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TE91226 |
6/3/04 |
1630 |
Account Clerk |
ADM/F&P |
Replaced Req |
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TE91227 |
6/3/04 |
1630 |
Account Clerk |
ADM/F&P |
Replaced Req |
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TE91228 |
6/3/04 |
1706 |
Telephone Operator |
ADM/SS |
Replaced Req |
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TE91229 |
6/3/04 |
1426 |
Sr. Clerk Typist |
FS |
Replaced Req |
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TE91230 |
6/3/04 |
1426 |
Sr. Clerk Typist |
FS |
Replaced Req |
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TE91231 |
6/3/04 |
2913 |
Program Specialist |
MC |
Replaced Req |
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TE91232 |
6/3/04 |
9704 |
Employment & Training Spec 3 |
WDD |
Replaced Req |
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TE91233 |
6/3/04 |
2940 |
Protective Services Worker |
FCS |
Replaced Req |
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TE91234 |
6/3/04 |
2940 |
Protective Services Worker |
FCS |
Replaced Req |
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TE91235 |
6/3/04 |
2940 |
Protective Services Worker |
FCS |
Replaced Req |
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TE91236 |
6/3/04 |
2940 |
Protective Services Worker |
FCS |
Replaced Req |
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TE91237 |
6/3/04 |
2910 |
Social Worker |
FCS |
Replaced Req |
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TE91238 |
6/3/04 |
2910 |
Social Worker |
FCS |
Replaced Req |
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TE91239 |
6/3/04 |
2910 |
Social Worker |
FCS |
Replaced Req |
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TE91240 |
6/3/04 |
2910 |
Social Worker |
FCS |
Replaced Req |
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TE91241 |
6/3/04 |
2910 |
Social Worker |
FCS |
Replaced Req |
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TE91242 |
6/3/04 |
2910 |
Social Worker |
FCS |
Replaced Req |
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TE91243 |
6/3/04 |
2910 |
Social Worker |
FCS |
Replaced Req |
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TE91244 |
6/3/04 |
2910 |
Social Worker |
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Replaced Req |
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TE91235 |
6/3/04 |
2912 |
Sr. Social Worker |
FCS |
Templ Sal |
DATE: June 14, 2004
TO: Louise Rainey
FROM: Personnel
SUBJECT: TEMPORARY APPOINTMENTS
************************************************************************************
The following temporary appointments were made during the period from 5/14/04 to 6/14/04.
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Name |
Class |
Date Start |
Program |
Comments
|
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CONNIE CHAU |
1820 PV |
5/10/04 |
WDD |
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ANDRIA JANOS |
8174 PEX |
5/24/04 |
PS/INV |
Tx'D from 2917 |
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MILA GORELIK |
1630 TEX |
6/1/04 |
ADM/F&P |
Temp Sal |
June 24, 2004
M E M O R A N D U M
TO: Gloria L. Young, Clerk of the Board
San Francisco Board of Supervisors
FROM: Louise Rainey, Secretary
Human Services Commission
RE: FY2003-2004 REPORT OF GIFTS ACCEPTED AS PER SF ADMN CODE SECTION 10.116 - AUTHORIZING THE COMMISSION TO ACCEPT GIFTS OF UP TO $5,000 IN VALUE ON BEHALF OF THE CITY
Please be advised that during Fiscal Year 2003-2004 the Human Service Commission did not grant an approval of such gifts.
cc: Human Services Commission
Executive Director Trent Rhorer
June 24, 2004
M E M O R A N D U M
TO: Human Services Commission
FROM: Louise Rainey, Commission Secretary
RE: REQUESTING CONTINUING AUTHORIZATION FOR ACTIONS WHICH MAY BE TAKEN BY THE EXECUTIVE DIRECTOR IN FISCAL YEAR 2004-2005
1. To submit to the Controller term purchase agreement forms and contract order forms for the purpose of encumbering funds, with the understanding that such requests as are submitted be presented to the Commission for ratification at the next meeting.
2. To make temporary and non-civil service appointments and separations as required, subject to ratification by the Commission at the next meeting; and further, to request the use of permanent salary funds of persons on leave of absence without pay, in filling their positions by temporary personnel, with the understanding that such requests as are submitted be presented to the Commission for ratification at its next meeting.
3. To submit to the Controller requests for supplemental appropriations when these are of an emergency nature requiring submission prior to the next regular meeting of the Commission, provided approval for the submission of such requests is obtained from a majority of the members of the Commission, and further, that such requests as are submitted be presented to the Commission for ratification at its next regular meeting.
4. To submit to the controller, with the approval of the President of the Commission, or in the absence of the President, a member of the Commission, requests for transfer or additional allotment of funds when these are of an emergency nature requiring submission prior to the next regular meeting of the Commission, with the understanding that such requests will be submitted to the Commission at its next regular meeting for ratification.
5. To direct members of the staff to attend welfare meetings and to do such other traveling on official department business within the United States as in the judgment of the Executive Director is necessary for the proper conduct of the work of the department, with the provision that when travel expenses will be incurred any required prior authorization will have been obtained from the Mayor's Office and/or the Board of Supervisors.
6. To approve vouchers for travel expense and field expense.
7. To attend meetings in the United States on welfare matters with the provision that when travel expenses will be incurred, any required prior authorization will have been obtained from the Mayor's Office and/or the Board of Supervisors.
Submitted at the Commission's June 24, 2004 Regular Meeting
MEMORANDUM
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TO: |
HUMAN SERVICES COMMISSION
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THROUGH: |
TRENT RHORER, EXECUTIVE DIRECTOR
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FROM: |
JAMES BUICK, DEPUTY DIRECTOR
DAVID CURTO, DIRECTOR OF CONTRACTS
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DATE: |
JUNE 18, 2004
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SUBJECT: |
CONTRACT RENEWAL
MISSION NEIGHBORHOOD HEALTH CENTER
MISSION NEIGHBORHOOD RESOURCE CENTER
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CONTRACT TERMS: |
July 1, 2004-June 30, 2005 |
| CONTRACT AMOUNT: |
$697,713
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Funding:
Percentage |
COUNTY STATE FEDERAL TOTAL
$697,713 $697,713
100% 100% |
The Department of Human Services requests authorization to renew the contract with Mission Neighborhood Health Center (MNHC) for operation of the Mission Neighborhood Resource Center located at 165 Capp Street. The center provides a drop-in facility along with on-site services for homeless individuals in the North Mission area. The contract term is from July 1, 2004 through June 30, 2005 for an amount not to exceed $697,713. This contract is funded 100% through the County General Fund.
BACKGROUND
Mission Neighborhood Health Center (MNHC) in collaboration with Mission SRO Collaborative, Mission Council on Alcohol Abuse for the Spanish Speaking, Inc., Mission Mental Health, and Quan Yin Healing Arts Center established the Mission Neighborhood Resource Center (MNRC), and opened for services on May 18, 2002. MNRC represents a collaborative effort to meet the needs of the homeless residents and those at risk of homelessness in San Francisco's Northern Mission District. The MNRC also serves as an access point to a broader array of shelter, housing, and treatment services.
PERFORMANCE
MNRC has been more popular than anticipated, attracting an average of 150-175 clients daily. Although the Resource Center was only contracted to serve 75-100 clients a day, the front line staff, management, and a pool of dedicated volunteers have been working together to meet demand. The attached monitoring report provides additional information regarding the contractor's performance.
SERVICES PROVIDED
Resource center services include basic amenities such as lockers, laundry facilities, showers, voice mail, and food. The Resource Center is designed to provide respite from the streets for homeless individuals. The collaborative members provide on-site services to MNRC clients which include case management, substance abuse counseling, mental health counseling, acupuncture, leadership and skill building training, crisis management, and comprehensive information and referral.
Through community outreach, the Department discovered that medical and substance abuse support services were critical needs in the Mission area. A medical component is included to meet the community's needs. A portion of the Resource Center's second floor provides primary health care services for the center's clients. The attached Appendix A, Scope of Services provides greater detail on the program's goals and objectives.
BUDGET
The attached Appendix B, Budget, provides greater detail of the program costs for the contract term. Note: The Department will assume the PG&E expenses beginning in July of 2004 and the resulting savings from this line item will be used for the ongoing maintenance needs of this facility.
Attachments:
Monitoring Report
Request for Authorization
Appendix A, Scope of Services
Appendix B, Budget
MEMORANDUM
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TO: |
HUMAN SERVICES COMMISSION |
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THROUGH: |
TRENT RHORER, EXECUTIVE DIRECTOR |
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FROM: |
DARIUSH KAYHAN, DIRECTOR, HOUSING AND HOMELESS PROGRAMS |
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DATE: |
June 18, 2004 |
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SUBJECT: |
REVOCABLE PERMITS TO ENTER AND USE PROPERTY: 850 BRODERICK STREET |
The Department requests authorization to execute two Revocable Permits to Enter and Use Property so that 24-hour on-site security may be provided while the Department develops the property at 850 Broderick as supportive housing.
In October of 2003, the Human Services Commission approved partial use of the Arendt Bequest to purchase 850 Broderick St. for development and operation as permanent supportive housing for formerly homeless seniors. After renovation is complete, the property will accommodate up to 42 residents.
DHS is now in the process of designating both a developer and operator/supportive services provider through competitive selection processes. Both entities will be experienced non-profit housing providers with demonstrated track records of success in serving the target population.
The property is currently empty. The above referenced permits would allow five caretakers to occupy the property in exchange for the provision of on-site security. The caretakers will ensure that the property is not vandalized or occupied by unauthorized parties. The caretakers will provide a thorough daily inspection of the property and ensure the City is notified of any suspicious, unlawful or unsafe activities and/or conditions. The permits are revocable at any time.
The proposed caretakers were selected based on their respective backgrounds managing DHS facilities and other homeless programs, including the homeless storage facility located at 150 Otis Street.
DHS recommends the execution of the permits.
MEMORANDUM
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TO: |
HUMAN SERVICES COMMISSION |
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THROUGH: |
TRENT RHORER, EXECUTIVE DIRECTOR |
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FROM: |
SOPHIA ISOM, ACTING DEPUTY DIRECTOR
DAVID CURTO, DIRECTOR OF CONTRACTS |
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DATE: |
June 18, 2004 |
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SUBJECT: |
RENEWAL OF CONTRACT WITH MOORE, IACOFANO & GOLTSMAN INC. (MIG) |
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CONTRACT TERM: |
July 1, 2004 to October 31, 2004 |
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CONTRACT AMOUNT: |
$29,160 |
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Source |
County State Federal Grant Total |
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Funding: |
$0 $0 $29,160 $29,160 |
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Percentage: |
100% 100% |
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The Department of Human Services requests authorization to execute a new contract with Moore, Iacofano & Goltsman (MIG) Inc. to assist the Family and Children's Services Division in developing a system improvement plan (SIP) that will guide improvement of outcomes for children and families. The contract will be for an amount not to exceed $29,160, for the term of July 1, 2004 through October 31, 2004.
Background
California is undergoing a major redesign of child welfare services. In response to a Federal audit of child welfare outcomes, every state was required to submit a plan to improve outcomes for children and families. With input from stakeholders, California developed its Program Improvement Plan (PIP). The PIP laid out the basic goals, process, and reforms for the redesign.
Redesign involves major changes to the child welfare system over five years. It incorporates the Annie E. Casey Foundations' Family-to-Family Initiative strategies including team decision-making, self-evaluation, community partnership, and supporting foster parents. Redesign also includes a new intake structure, a statewide safety assessment approach, public agency partnerships, staff development, community involvement, and fiscal strategies.
The State began implementation of redesign in January, 2004. At this point, the State has required all counties to conduct a county self-assessment, develop a system improvement plan, participate in the Breakthrough Series Collaborative, and to begin training of staff.
FCS is completing the self-assessment, which is due at the end of June. The assessment was developed primarily by DHS staff, with assistance from the contractor during the current contract period. FCS formed the Core Team composed of Department staff, public/private partners, and consumers as required by the State for completing the self-assessment and system improvement plan. FCS has completed the new initiatives training required for supervisors. FCS has also formed a work group for the two-year Breakthrough Series Collaborative to implement the new intake structure.
Services to be provided
This contract will retain MIG to develop and write the SIP. This will include the facilitation of work and focus groups that will include FCS staff, agency and community partners, and clients. MIG will write the SIP based on feedback from these group discussions. MIG will facilitate approval of the SIP document through the Core Team.
Contractor Selection
The Contractor was selected as a result of a competitive bidding process in the Fall of 2001 to facilitate the implementation of best practices through the Family-to-Family Initiative.
Contractor Performance
The Department is very pleased with the Contractor's performance. Reports have been timely and helpful and the technical assistance has been critical in guiding the Department with implementation of the Family-to-Family Initiative.
Funding
The funding to pay for the services comes entirely from the Annie E. Casey Family Fund.
Attachments
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Authorization Request
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Appendix A
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Appendix B
MEMORANDUM
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TO: |
HUMAN SERVICES COMMISSION |
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THROUGH: |
TRENT RHORER, EXECUTIVE DIRECTOR |
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FROM: |
SOPHIA ISOM, ACTING DEPUTY DIRECTOR
DAVID CURTO, DIRECTOR OF CONTRACTS
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DATE: |
JUNE 18, 2004 |
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SUBJECT: |
Three New Contracts and Two Contract Renewals to Provide Family Preservation/Family Support Services:
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ASIAN PERINATAL ADVOCATES,
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ECONOMIC OPPORTUNITY COUNCIL,
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INTER CITY FAMILY SUPPORT AND RESOURCE NETWORK,
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INSTITUTO FAMILIAR DE LA RAZA, and
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URBAN SERVICES YMCA |
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CONTRACT TERMS AND AMOUNTS: |
SEE TABLE BELOW |
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FUNDING SOURCE |
SEE TABLE BELOW |
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The Department of Human Services requests authorization to enter into new contracts with three agencies: Asian Perinatal Advocates, Economic Opportunity Council, and Instituto Familiar De La Raza to provide family preservation and support services in various parts of the City. Additionally, the Department requests authorization to renew contracts with two agencies: Inter City Family Support and Resource Network (ICFSRN) and Urban Services YMCA to provide continued family preservation support services in the Bayview-Hunters Point and Oceanview/Merced Heights/Ingleside (OMI) neighborhoods. The terms of these contracts are all July 1, 2004 through June 30, 2005 for various amounts, which are displayed in the following table:
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Contractor |
Term |
Total Amount |
County |
State/Federal |
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Asian Perinatal Advocates |
7/1/04-6/30/05 |
$755,032 |
$573,392
76% |
$181,740
24% |
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Economic Opportunity Council |
7/1/04-6/30/05 |
$334,982 |
$284,982
85% |
$50,000
15% |
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Inter City Family Support and Resource Network, Inc |
7/1/04-6/30/05 |
$784,212 |
$407,379
52% |
$376,833
48% |
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Instituto Familiar de la Raza |
7/1/04-6/30/05 |
$640,116 |
$431,005
67% |
$209,411
33% |
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Urban Services YMCA |
7/1/04-6/30/05 |
$310,243 |
$310,243
100% |
$0
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Background and Services
For the past seven years, the Department has contracted with several organizations to provide family preservation and support services in various parts of the City, particularly in those sections of the City with high rates of child protective services cases. Currently, DHS has contracts with five organizations to provide these services in the Bayview-Hunter's Point, OMI, Potrero Hill, the Western Addition, the Mission and to Asian/Pacific Islanders citywide.
The contracts vary in their service delivery. Instituto and Asian Perinatal Advocates provide services to specific ethnic communities through networks of existing agencies. They differ in that Instituto has six agencies in one neighborhood while Asian Perinatal works with 27 agencies throughout the city. These networks enhance existing services by facilitating referral and communication, filling service gaps, and strengthening the participating organizations.
The Potrero Hill, OMI and Bayview/Hunter's Point Family Resource Centers (FRC) are site-based programs serving neighborhood residents. Each also collaborates with various partners to enhance in-house services. Additionally, the Western Addition community is served by a site-based Family Resource Center.
Contractors provide information and referral services, organize community events, provide case management and family advocacy services, and offer parenting classes. The programs also provide a variety of other services including support groups, leadership groups, domestic violence groups, tutoring, respite, parent/child bonding classes and food/clothing pantries. Additionally, the two contractors serving the Chicano/Latino and the Bayview-Hunters Point communities offer enhanced visitation services. These services are targeted to families that are working closely with FCS to reunify. The contractors provide private space and support as families and their children spend time together in a supervised setting.
Performance
The performance of the contractors has been rated either satisfactory or commendable for the current fiscal year. These ratings are based upon each contractor's ability to meet contract objectives and to exercise satisfactory fiscal oversight of their contracts. Please refer to the individual monitoring reports for more information.
Contractor Selection
The Department initiated three separate Request for Proposal (RFP) processes during the current fiscal year to select contractors to provide family resource center services to the Chicano/Latino community, the Asian/Pacific Islander community, and to the Potrero Hill neighborhood. With each procurement process, the incumbent contractor received the highest score. Urban Services YMCA and ICFSRN were selected as contractors for the OMI and Bayview FRCs through separate RFP processes during the last fiscal year. ICFSRN was selected to operate an FRC in the Western Addition in August, 2003 and their contract runs through June 30, 2006.
Funding
The Department utilizes various funding sources to support these contract services, including local general fund and State and Federal revenues. With the exception of the OMI FRC, all the contracts presented in this package receive federal Promoting Safe and Stable Families funding. Additionally, the Chicano/Latino Family Resource System, the Asian/Pacific Islander Family Resource Network, and the Bayview-Hunters Point FRC receive federal Safe Start funding, and the Bayview-Hunters Point FRC also receives Proposition 10 funding.
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Attachments |
Page number |
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Asian Perinatal Advocates |
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Authorization Request |
4 |
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Monitoring Report |
5 |
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Appendix A - Services to be Provided by Contractor |
12 |
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Appendix B - Calculation of Charges |
22 |
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Economic Opportunity Council |
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Authorization Request |
26 |
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Monitoring Report |
27 |
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Appendix A - Services to be Provided by Contractor |
33 |
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Appendix B - Calculation of Charges |
42 |
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Instituto Familiar de la Raza |
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Authorization Request |
46 |
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Monitoring Report |
47 |
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Appendix A - Services to be Provided by Contractor |
53 |
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Appendix B - Calculation of Charges |
68 |
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Inter City Family Support and Resource Network |
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Authorization Request |
72 |
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Monitoring Report |
73 |
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Appendix A - Services to be Provided by Contractor |
82 |
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Appendix B - Calculation of Charges |
100 |
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Urban Services YMCA |
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Authorization Request |
103 |
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Monitoring Report |
104 |
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Appendix A - Services to be Provided by Contractor |
110 |
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Appendix B - Calculation of Charges |
118 |
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MEMORANDUM
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TO: |
HUMAN SERVICES COMMISSION |
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THROUGH: |
TRENT RHORER, EXECUTIVE DIRECTOR |
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FROM: |
JIM BUICK, DEPUTY DIRECTOR
DAVE CURTO, DIRECTOR OF CONTRACTS |
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DATE: |
June 18, 2004 |
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SUBJECT: |
Contract Renewal
ST. VINCENT DE PAUL SOCIETY OF SAN FRANCISCO:
MULTI-SERVICE CENTER SOUTH |
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CONTRACT TERM: |
July 1, 2004-June 30, 2005 |
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TOTAL CONTRACT AMOUNT: |
$2,187,083 |
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Modification
Funding:
Percentage |
COUNTY STATE FEDERAL TOTAL
$2,187,083 $2,187,083
100% 100% |
The Department requests authorization to renew the contract with the St. Vincent de Paul Society of San Francisco for the period from July 1, 2004 through June 30, 2005 to operate the Multi-Service Center South (MSC South). The total contract amount will not exceed $2,187,083.
BACKGROUND AND SERVICES TO BE PROVIDED
Beginning July 1, 2004, shelter space capacity at MSC-South will be reduced from 380 to 345 to allow more space per client to comply with fire safety requirements. The 345 beds are earmarked as follows:
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152 are available for seven night reservations.
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50are held for clients coming from various referring agencies.
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100 are held for CAAP clients under the new CAAP Benefit Package (CBP) referral system.
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43are help for CAAP clients with pending applications.
CAAP clients get either a 30 or 45 night reservation, determined by their CAAP caseworker and based on the next available appointment date with the caseworker.Reservations for the remaining beds are made by one of five resource centers.
Numerous services are available on-site to engage and assist shelter residents. They include housing workshops, harm reduction groups, and men's and women's mental health groups. Support groups meet seven times per week. Health related services, which are provided on-site by various agencies, including UCSF and the SOMA Health Clinic.
On May 14th, MSC-South started a pilot program to operate the shelter on a 24-hour basis. This gives shelter clients daytime respite from the streets and as well as access to beds, showers, and laundry facilities and to health and case management services. Program aides are available to assist them during the day. During the short period of the pilot's operation, the number of clients choosing to remain in the shelter during the day has steadily increased. Some of them are taking greater advantage of available services.
PERFORMANCE
MSC-South has provided shelter to 380 men and women during the contract term. The contractor has been successful in linking clients to housing, mental health services, and residential treatment programs. The Department is satisfied with the contractor's performance and recommends renewal of the contract. Please see the attached monitoring report for detailed information on the contractor's performance.
BUDGET
Total program costs are $2,291,269. DHS funds available for this program are $2,187,083. St. Vincent will use private funds in the amount of $104,186 to cover the balance. The attached Appendix B, Budget, provides the budget details for the program
Attachments:
Monitoring Report
Request for Authorization
Appendix A, Scope of Services
Appendix B, Budget
MEMORANDUM
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TO: |
HUMAN SERVICES COMMISSION |
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THROUGH: |
TRENT RHORER, EXECUTIVE DIRECTOR |
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FROM: |
JAMES BUICK, DEPUTY DIRECTOR
DAVID CURTO, DIRECTOR OF CONTRACTS |
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DATE: |
June 18, 2004 |
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SUBJECT: |
CONTRACT RENEWAL
TENDERLOIN HOUSING CLINIC:
CalWORKS HOUSING SUBSIDIES PROGRAM
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CONTRACT TERM:
Contract Amount:
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JULY 1, 2004 through JUNE 30, 2005
$392,987
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Source: |
County |
State |
Federal |
Total |
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Funding: |
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$392,987 |
$392,987 |
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Percentage: |
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100% |
100% |
The Department is requesting authorization to renew the contract with the Tenderloin Housing Clinic, Inc. (THC) for the provision of housing services and housing subsidies for CalWORKS families from July 1, 2004 through June 30, 2005 in an amount not to exceed $392,987.
BACKGROUND AND SERVICES TO BE PROVIDED
During 2001, the CalWORKS Housing Collaborative was formed, which included THC, The Homeless Prenatal Program and Women and Children's Family Services to provide housing services and housing subsidies to families participating in San Francisco's CalWORK's program. THC was the lead agency for the collaborative and also the reporting entity. Over time, the collaborative partners decided not to continue their participation in the program and THC remained as the sole provider.
THC works closely with the DHS CalWORKs employment specialists to provide housing and support services to families participating in the CalWORKs program. Participants must have signed, or be in the process of signing an employment plan, be working and earning an income, and be in need of housing assistance. Participants must be homeless or at risk of being homeless.
Housing services provided include: locating housing units, assisting families with landlord/ tenant relations, lease negotiations, eviction services and development of payment plans. Supportive services provided in coordination with the DHS caseworker include: case management, referral services for housing related issues, assistance with employment plans and assistance in securing resources such as financial aid, grants or employment.
In January 2004, a new program component, the CalWORKs Housing Assistance Program (CHAP) was incorporated into this contract. The program provides short-term financial assistance to eligible clients who are in need of help with security deposits and other moving costs associated with new housing.
CONTRACTOR PERFORMANCE
On average, the Contractor has provided 34 subsidies per month to families in need of housing. The success of the program is due in part to the strong working relationships between THC and various other landlords. The Contractor has achieved or exceeded all of their objectives. Please see the monitoring report attached for further detail.
THE RENTAL SUBSIDY
It is anticipated that the contract will provide rental assistance to 27 families during the next year. These families will have jobs, but because of unstable housing conditions, could find their continued employment threatened.
The rental subsidy is limited to three years and decreases over the course of the three years. Due to budget constraints, DHS has not provided any new referrals to the program since September 2001, therefore, many of the families are in their third year. In the first year, families pay 50 percent of the rent expense, and the program pays the remaining 50 percent. In the second year, families pay 60 percent of the rent expense and the program pays 40 percent of the rent expense. By the third year, families must pay 70 percent of the rent, while the program's contribution shrinks to 30 percent. When the subsidy expires after the third year, families are responsible for 100 percent of the rent expense. Currently the program will subsidize up to the following amounts for eligible clients based on the Fair Market Rent as established by the San Francisco Housing Authority:
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Max. Rent |
Housing Size |
Year 1 Family/Program
50%/50% |
Year 2 Family/Program
60%/40% |
Year 3 Family/Program
70%/30% |
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$1092 |
Studio |
$546/$546 |
$655/$437 |
$764/$328 |
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$1413 |
One bedroom |
$706.50/$706.50 |
$848/$565 |
$989/$424 |
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$1787 |
Two bedroom |
$893.50/$893.50 |
$1072/$715 |
$1251/$536 |
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$2455 |
Three bedroom |
$1227.50/$1227.50 |
$1473/$982 |
$1718.50/$736.50 |
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$2594 |
Four bedroom |
$1297/$1297 |
$1556/$1038 |
$1816/$778 |
The subsidy cannot be used in public housing or other subsidized housing units. The subsidy can be used in a variety of housing situations such as apartments, homes or in-law type housing rentals. Subsidies are not tied to a specific housing unit and can be applied to another unit if the client moves to another unit in San Francisco. The attached Appendix A describes the subsidy requirements in greater detail.
BUDGET
The attached budget, Appendix B, shows the program costs in greater detail.
Attachments
Monitoring Report
Request for Authorization
Appendix A Services to be provided
Appendix B Budget
June 24, 2004
M E M O R A N D U M
TO: Gloria L. Young, Clerk of the Board
San Francisco Board of Supervisors
FROM: Louise Rainey, Secretary
Human Services Commission
RE: FY2003-2004 REPORT OF GIFTS ACCEPTED AS PER SF ADMN CODE SECTION 10.116 - AUTHORIZING THE COMMISSION TO ACCEPT GIFTS OF UP TO $5,000 IN VALUE ON BEHALF OF THE CITY
Please be advised that during Fiscal Year 2003-2004 the Human Service Commission did not grant an approval of such gifts.
cc: Human Services Commission
Executive Director Trent Rhorer
MEMORANDUM
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TO: |
HUMAN SERVICES COMMISSION |
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THROUGH: |
TRENT RHORER, EXECUTIVE DIRECTOR |
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FROM: |
JAMES BUICK, DEPUTY DIRECTOR
DAVID CURTO, DIRECTOR OF CONTRACTS |
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DATE: |
June 18, 2004 |
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SUBJECT: |
SITE FOR SORE EYES: CONTRACT RENEWAL FOR THE PROVISION OF AN OPTICAL PROGRAM FOR PAES CLIENTS |
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CONTRACT TERM: |
July 1, 2004 to JUNE 30, 2006 |
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CONTRACT AMOUNT: |
$48,000 |
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Source |
County |
State |
Federal |
Total |
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Funding: |
$48,000 |
$0 |
$0 |
$48,000 |
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Percentage: |
100% |
0% |
0% |
100% |
The Department of Human Services requests authorization to renew a contract with Site for Sore Eyes for the provision of optical examinations and glasses for participants in the PAES Program. The contract will begin July 1, 2004 and end June 30, 2006, for an amount not to exceed $48,000.
Background
The majority of participants in the PAES program do not have access to primary healthcare and as a result, their needs for optical examinations and other vision care have gone unmet. Proper vision care is essential not only for gaining and maintaining employment, but also for everyday living. This program provides PAES participants with eye examinations and corrective lenses.
This program began in 2000 as a supplement to the PAES dental program administered by the Department of Public Health. Because of the complexities of the medical payments and reimbursement systems, the Department chose to contract directly with Site for Sore Eyes for the optical services in October of 2000. The contractor has provided optical services to over 800 PAES clients since the inception of this program. For the past year, over 90 % of the vouchers issued have been redeemed by our PAES clients. Vouchers that are not redeemed after six months are voided. The Department is now requesting renewal of this contract for two years to provide optical care for an additional 370 PAES clients.
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