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SAN FRANCISCO HUMAN SERVICES COMMISSION
MINUTES
OCTOBER 28, 2004 REGULAR MEETING
The regular monthly meeting of the Human Services Commission was held on Thursday, October 28, 2004, in the Ronald H. Born Auditorium at 170 Otis Street, San Francisco.
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MEMBERS PRESENT |
GEORGE YAMASAKI, JR., President
KELLY DEARMAN
PABLO STEWART, M.D.
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MEMBER ABSENT |
ANITA MARTINEZ, Vice President (excused)
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OTHERS PRESENT |
Trent Rhorer, Executive Director, Department of Human Services
Louise Rainey, Secretary – Human Services Commission
Sophia Isom, Acting Deputy Director
Sally Kipper, Deputy Director
Jennifer Williams, Deputy City Attorney
Cecilia Mangoba, Deputy City Attorney
Other department staff and interested citizens
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ROLL CALL |
President Yamasaki called the meeting to order at 9:40 a.m., noting that the Commission was present with the exception of Vice President Martinez who had been excused.
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AGENDA
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On motion by Commissioner Dearman, seconded and carried, the Commission adopted the agenda amended by the removal of Items VII. F., G., H., & I.
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MINUTES |
On motion by Commissioner Stewart, seconded and carried, the Commission approved the minutes of the September 27, 2004 Special Meeting as circulated
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EMPLOYEES OF THE MONTH |
President Yamasaki presented the October 2004 Employee of the Month Awards to Information Technology (IT) Senior Business Analyst Crystal Chang and IT Program Analyst Jason Baker. Crystal and Jason were commended for their innovative use of technology to improve service delivery for In Home Support Service consumers. Their names have been engraved on the Employee of the Month Plaque and they were each presented an engraved desk clock.
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EXECUTIVE DIRECTOR’S REPORT
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Executive Director Trent Rhorer furnished an update re the City budget, Care Not Cash Implementation, security contract discussions, program activities and the management team’s planning retreat.
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CONSENT CALENDAR
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On motion by Commissioner Stewart, seconded and carried, the Commission:
1. Ratified actions taken by the Executive Director since the September 27, 2004 special meeting in accordance with Commission authorization of June 24, 2003:
A. Submission of zero requests to encumber funds for purchase of services or supplies;
B. Submission of temporary requisition TE91258 through DP91286 for possible use in order to fill positions on a temporary basis;
C. Submission of seven temporary appointments made during the period of 9.16.04 through 10.13.04.
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HUMAN SERVICES CARE FUND |
Phil Arnold, Director of Planning and Budget, presented a report re the Human Services Care Fund to review estimates of revenues allocated for Fiscal Year
2004-2005 pursuant to Administrative Code Section 10.100-77(e).
On motion by Commissioner Dearman, seconded and carried, the Commission adopted the department’s finding re the revised Fiscal Year 2004-2005 Care Fund savings estimate of $12,954,324 and authorized transmission of the information to the Board of Supervisors and the Office of the Controller.
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LARKIN STREET YOUTH SERVICES – RUNAWAY YOUTH SERVICES |
John Tsutakawa, Family and Children’s Services Contract Liaison, presented the request to modify the contract with Larkin Street Youth Services.
On motion by Commissioner Stewart, seconded and carried, the Commission granted authorization to modify the contract with
LARKIN STREET YOUTH SERVICES – RUNAWAY YOUTH SERVICES for housing and services targeting homeless youth in the Castro District; during the period of November 1, 2004 through June 30, 2005 in the additional amount of $90,000 for a revised total contract amount not to exceed $569,217.
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EPISCOPAL COMMUNITY SERVICES |
Cindy Ward, Housing and Homeless Family Programs Manager, presented the request to modify the contract with Episcopal Community Services.
On motion by Commissioner Stewart, seconded and carried, the Commission granted authorization to modify the contract with
EPISCOPAL COMMUNITY SERVICES for provision of the Sanctuary Shelter Program; during the period of October 19, 2004 through June 30, 2005; in the additional amount of $200,535 for a revised total contract amount not to exceed $1,447,512.
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MARY ELIZABETH INN |
Scott Walton, Supportive Housing Program Manager, presented the request to modify the Contract with Mary Elizabeth Inn.
On motion by Commissioner Dearman, seconded and carried, the Commission granted authorization to modify the contract with
MARY ELIZABETH INN for provision of the Single Room Occupancy Housing Program; during the period of November 1, 2004 through June 30, 2005; in the additional amount of $159,951 for a revised total contract amount not to exceed $573,005.
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CATHOLIC CHARITIES |
Mikyung Kim, Supportive Housing Grants Manager, presented the request to renew the contract with Catholic Charities.
On motion by Commissioner Dearman, seconded and carried, the Commission granted authorization to renew the contract with
CATHOLIC CHARITIES for provision of permanent housing and intensive, coordinated case management services to homeless multiply-diagnosed mothers and their children living with HIV/AIDS; during the period of November 1, 2004 through October 31, 2005; in a total contract amount not to exceed $194,186.
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FISCAL YEAR
2004-2005
BUDGET REDUCTION
PACKAGE
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Phil Arnold, Director of Planning and Budget presented the Fiscal Year 2004-2005 Budget Reduction Package as requested by the Mayor’s Budget Office.
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EXECUTIVE DIRECTOR’S REVISED GOALS FOR FISCAL YEAR
2004-2005
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Executive Director Trent Rhorer presented revised goals for Fiscal Year 2004-2005.
On motion by Commissioner Stewart, seconded and carried, the Commission approved the Executive Director’s revised Goals for Fiscal Year 2004-2005.
(SEE ATTACHMENT ONE) |
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PUBLIC COMMENT |
Doug Bloch, representing SEIU Local 24/7, urged the Commission to support the security officers in their effort to seek union recognition.
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ADJOURN |
President Yamasaki adjourned the meeting at 10:40 a.m.
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Louise Rainey, Commission Secretary
Human Services Commission
ATTACHMENT ONE
OBJECTIVE ONE
PERCENT OF TOTAL: 20%
Goal: Provide Effective Management
Objective: Qualitative assessment considering leadership; inter- and intra- departmental relationships; employee morale, and other related factors; continuing the customer and client friendly atmosphere of the department; the ability to respond to changes in the external environment; and further removing barriers to effective services. (NOTE: This is a required measure under the MEA evaluation)
OBJECTIVE TWO
PERCENT OF TOTAL: 16%
Goal: Fully integrate the Department of Aging and Adult Services (DAAS) under the newly established Human Services Agency to improve service delivery and reduce administrative costs.
Objectives:
(1) Oversee the transfer of the In Home Supportive Services Program from the Department of Human Service to Department of Aging and Adult Services
(2) Increase financial leveraging opportunities to improve services for the elderly and disabled adults
(3) Improve coordination and client services across DAAS programs
(4) Improve coordination across DHS and DAAS programs that serve the same client populations
(5) Begin implementation of the City’s Long Term Care Strategic Plan
OBJECTIVE THREE
PERCENT OF TOTAL: 16%
Goal: Enhancement of Economic Support and Self-Sufficiency Programs
Objectives:
(1) Improve eligibility processing and increase accuracy for Foster Care payments
(2) Open emergency/overflow shelter at 150 Otis Street
(3) Fully implement CalWORKs intake in the Bayview
(4) Open full service One Stop in the Bayview
(5) Implement state legislated changes to the CalWORKs Program
(6) Increase coordination of services to families engaged in both CalWORKs and Child Welfare Services
(7) Fully integrate the City’s First Source Program within the One Stop System to improve linkage between job seekers and employers
(8) Ensure integration of DHS’ workforce development division with the City’s Workforce Investment Board and Mayor’s Office of Economic and Workforce Development.
(9) Maintain the Food Stamp Error Rate below the federal penalty threshold.
(10) Expand the SRO home delivered meals program and Food Stamp Restaurant Program
(11) Increase access to SSI advocacy services for CAAP recipients.
(12) Continue implementation of Care Not Cash while minimizing length of stay in shelters.
(13) Meet state-mandated Medi-Cal performance standards while continuing outreach efforts to maximize the number of eligible families and individuals.
OBJECTIVE FOUR
PERCENT OF TOTAL: 16%
Goal: Improve services to the homeless
Objectives:
(1) Implement initiatives, consistent with the Ten Year Plan to End Homelessness, to address the chronically homeless
(2) Transform the federal McKinney grant program to increase opportunities to secure federal funding for supportive housing.
(3) Fully implement homeless outreach program to reduce the number of chronically homeless living on the street.
(4) Expand the DHS SRO supportive housing to meet the needs of CAAP clients, seniors and disabled adults, foster youth, and the chronically homeless
(5) Work with the Mayor’s Office of Housing to ensure that the administration of the housing bond, if passed, is coordinated with our homeless service delivery system to expand opportunities for supportive housing for families and individuals currently served in our continuum of programs.
(6) Implement Homeless/Employment Services crossover initiative
(7) Improve safety and services within our emergency homeless shelter system
(8) Develop an emergency/overflow shelter at 150 Otis Street
(9) Develop a “low threshold” shelter to meet the needs of the harder to serve homeless
OBJECTIVE FIVE
PERCENT OF TOTAL: 16%
Goal: Enhancement of Family and Children's Services/Child Welfare Services (CWS)
Objectives:
(1) Implement reforms as dictated by the CWS Redesign and as identified in the AB 636 Self-Improvement Plan.
(2) Meet AB 636 performance standards
(3) Increase the number of adoptions and the number of licensed foster homes in San Francisco
(4) Comply with federal foster eligibility care re-determination standards
(5) Comply with AB1695 relative approval requirements
(6) Continue implementation of the Annie E. Casey Family to Family initiative
(7) Develop comprehensive services for foster youth to include housing, education and training, and health care access.
(8) Fully implement CalWORKs/Family and Children's Services Cross-Over Initiative.
OBJECTIVE SIX
PERCENT OF TOTAL: 16%
Goal: Improve administrative capacity of the department
Objectives:
(1) Safeguard the integrity of DHS programs by developing a dynamic, flexible investigative capability to respond to multiple departmental needs.
(2) Continue to strengthen the Finance and Planning division operations by increasing accountability department- and city-wide; improving communications between Finance and Policy and other DHS programs; and by improving ability to influence fiscal decisions at the state and local levels.
(3) Ensure the integrity of contractual services and improve the operations of the contracts unit.
(4) Protect the health, safety and comfort of employees at all sites and to ensure safe, healthy and well maintained work sites.
(5) Oversee planning and implementation for information system changes and enhancements to ensure that information systems meet our business needs.
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