Monday, April 5^th 2004
3:30 – 5:30 p.m.
Department of Human Services
Born Auditorium
170 Otis Street

Minutes

Present:    Vera Haile, Holman Turner, Lynne Gavin and Phil Arnold

Absent:     Lisa Gray, Allan Wong and Wayne Salazar      

Staff:        John Murray

I.     Introductions   

Phil Arnold welcomed the group together noting that several members have notified him of not being able to attend today’s meeting.                                                           

II.    Adoption of Agenda

Vera Hail moved to adopt the meetings agenda.  The motion was seconded by Holman Turner and carried.                                         

III.    Adoption of previous meeting Minutes

Vera Haile commented that the minutes from the preceding meeting were well done and much appreciated.  The Committee unanimously accepted the minutes without changes.

IV.    Update on the status of Committee appointees

Phil Arnold informed the group that the Human Services Commission had approved the appointments of Lisa Gray and Lynne Gavin, as well as the re-appointment of Vera Haile to the Committee.

V.     Update on status of RFQ 250: Disabled Children’s Organizations

Phil Arnold informed the group that all the organizations submitting proposals were notified of the funding recommendations.  He further informed the group that at the present time, the organization have approximately 2 more days of the protest period to go.  At this time, no protest have been realized. Next steps include notifying the Attorney General (AG) of the funding recommendations.  The City Attorney is in the process of drafting a letter to notify the AG.  At the same time the City Attorney will also forward a copy of the proposed RFQ/P for the remaining funds.

VI.    Update and review of the status of RFQ 249: Homeless and Housing Related Services

a.     Edits

The committee offered the following suggestions to the RFQ 249.

·        Phil Arnold requested that the RFQ be changed to an RFP

·        Vera Haile suggested that the opening sentence be more inspirational by giving more information about desired outcomes (paragragh 1)

·        Vera Haile also requested that meeting the income eligibility guidelines for SSI be added as an eligibility criteria (paragraph 3)

·        Phil Arnold recommended changing “score” to “scores” to be consistent with the rest of the sentence (section G)

·        Phil Arnold also suggested that the sentence beginning “Upon completion…” be changed to specify upon who’s and what’s completion.

b.      Eligibility standards

At the previous meeting, the Committee suggested exploring the Family Self Sufficiency Standards as a possible eligibility threshold for individuals to receive grants/benefit from RFQ 249. Phil Arnold distributed copies of the Standards and discussed the rather large discrepancy between DHS program eligibility requirements and the Standards.  As a compromise, 200 percent above the federal poverty level and $5000 in assets was offered.  The Committee agreed to the recommendation.

Following the discussion regarding changes, edits and recommendations to the RFQ, now RFP, Holman Turner moved to accept the suggested changes.  Lynne Gavin seconded and the motion was carried unanimously.

VII.   Action Item: Decide whether and how to proceed with RFQ 249

a.    Dates

John Murray shared with the Committee concerns expressed by the DHS Contract staff regarding having the process last more than 6 months (May 2004 – January 2005); however, he noted that the process did take this long last time.  The Committee agreed not change the dates.

b.    Review Panel (volunteers)

Lynne Gavin volunteered to be a member of the preliminary review panel for RFP 249.  Holman Turner also agreed, if necessary.  John Murray has been charged with contacting the members not in attendance to survey their level of interest in participating in the preliminary review panel.

VIII.   Call for agenda items

a.    Vera Haile asked that an update on 850 Broderick be given at the next meeting, specifically regarding any RFP/Q’s.  Phil Arnold informed her that a DHS request for funding has been turned down by MOCD.  Vera then inquired about a RFQ/P sent out in March.  Phil explained that it was for property development – not management.

b.    Based upon the scheduling of the RFP 249, the May meeting has been cancelled. The next meeting will be June 7^th.

Next Meeting:   June 7^th, 2004
                        Born Auditorium
                        170 Otis
                        San Francisco, CA 94102