GRANT ACCOUNTING & BILLING SPECIALIST

Employer is a nonprofit organization and committed to demonstrating values that aim to building strong communities where you can Be, Belong and Become. With Truth & Courage, they strive to understand and act on individual and societal truths. They ensure a safe and inclusive environment with Authenticity & Accessibility, allowing everyone to participate according to the needs. The approach is Dependable & Creative, as they respond to community needs through strong partnerships. Above all, they embody Dignity & Empathy, treating everyone with respect and compassion, and recognizing the inherent dignity in all individuals.

The

Grant Accounting and Billing Specialist reports to the Director of Grant Administration and supports financial management of local, state, and federal grant contracts for the YMCA of Greater San Francisco. This role ensures accurate financial tracking, reconciliation, compliance, and invoicing to funders. Responsibilities include preparing monthly and quarterly invoices, supporting month-end close processes (journal entries, grant revenue recording), and collaborating with program directors and the Accounting department.

Duties

Grant Financial Management

·      Maintain and reconcile monthly financial statements for 50+ grant streams.

·      Compile and verify grant documentation to ensure backup records match financial data.

Billing & Invoicing

• Prepare and submit monthly invoices to assigned funders (e.g., ExCEL, DCYF, MOHCD, HSA).
• Ensure timely and accurate billing in compliance with funder requirements.

 Accounting Support

• Assist with journal entries and month-end/year-end closing processes.
• Support grant contract execution, amendments, and budget modifications.

Audit & Compliance

• Assist in preparing for fiscal audits, including CDFA and SEFA.
• Attend funder meetings to stay informed on requirements and share updates with staff.

 Administrative & Team Support

• Participate in staff meetings and required trainings.
• Perform other duties as assigned by the supervisor.

Minimum Qualifications:

·      Associate degree in Accounting, Finance, or related field OR equivalent work experience.

·      Proficiency in Microsoft Office Suite, with strong Excel skills.

·      Strong attention to detail and accuracy.

·      Ability to manage multiple priorities and meet deadlines.

·      Clear and professional communication skills.

Preferred Qualifications

·      2–3 years of experience in accounting, finance, or grant administration.

·      Experience with grant billing and compliance for government or nonprofit organizations preferred.

·      Familiarity with month-end close processes and audit preparation.

·      Experience working with multiple funding streams and complex financial reporting.

Physical Abilities:

This position typically operates in an office environment. The role involves frequent use of standard office equipment such as computers, telephones, photocopiers, and filing cabinets. The work setting is generally quiet with occasional interactions and meetings in a shared or open-office environment. Ability to remain in a stationary position for extended periods while working at a computer. Occasionally moves files, documents, or supplies weighing up to 15 pounds. Regularly operates a computer and other office productivity equipment.

Benefits:  401K, Health, Life, Dental, Vision, vacation, sick time, EAP

Schedule : Monday to Friday; 8am-5pm

RM BAR UNIT: JL