Implementation of Contract or Grant

After a partner's bid is solicited, evaluated, and awarded, the contract process also includes:

  • Modification of existing contracts. Increase in budget amount or change in scope of services requires a modification to an existing agreement if over the contract’s 10% contingency amount.
  • Renewal of existing contracts. Contract renewal must be approved by one of our Commissions and pass through a certification process.
  • Contract monitoring and evaluation. Our fiscal and compliance monitoring program ensures the financial health of nonprofit organizations and promotes nonprofit sustainability.
  • Contract payment. We use the Contracts Administration Reporting and Billing On-line (CARBON) system where partners can submit Program reports as a measurement of work completed, and invoices for review and approval prior for payment. Access to CARBON is granted by OCM.

Financial System Project

On July 1, 2017, the City launched a new financial and procurement system, Financial System Project (F$P), to replace current accounting and procurement systems. If you are an existing partner of ours, we encourage you to familiarize yourself with F$P.